Submissions

Submission Guidelines

Full papers and extended abstracts

Paper submissions should be anonymous and prepared in the "ACM Standard" format, more specifically the "SigConf" format.

* The LaTeX template for the "ACM Standard"/"SigConf" format can be found inside the official 2017 ACM Master article template package, please use the most recent version (1.57a) that is available at the ACM: https://www.acm.org/publications/proceedings-template

* The "ACM Standard" Microsoft Word template is currently not part of the downloadable package as the ACM is currently revising it to improve accessibility of resulting PDF-documents. Please use the "Interim Word Template" instead:https://www.acm.org/binaries/content/assets/publications/word_style/interim-template-style/interim-layout-.docx

IVA 2019 accepts two types of submissions:

* Full papers: 7 pages + 1 additional page of references

* Extended abstracts: 3 pages (including references)

Papers should be submitted in the PDF file format through EasyChair. Optionally supplementary materials (e.g., videos) can be uploaded as well (max 50MB).

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The review process is double blind. Submissions are to be anonymized (see the guidelines for anonymity below).

Anonymity Guidelines

Please remove author and institution information from the author list on the title page, remove author information from all paper headers, and remove from the text any clues that would directly identify any of the authors. Please anonymize your PDF file. Note that PDF creator programs may automatically include author information in the file metadata.

Citations of your own published work (including online) must be in the third person, in a manner that is not traceable to the identity of the authors. For example, the wording "in [3], Mountain and River have proposed..." is acceptable, whereas "in [3], we have proposed..." is not. (Where reference [3] is listed explicitly as "Mountain, A. and River, A., Detecting Mountains and Rivers, In Proc. UIST '16, 721-741.")

Failure to comply with the above requirements will result in automatic rejection of the paper.

Supplementary Materials

Submissions may be (optionally) accompanied by additional materials such as images, videos, or electronic documents. They will be viewed only at the discretion of the reviewers. Supplementary materials are to be integrated in the submitted paper (e.g., including a link to a YouTube video). Authors should not violate the anonymity guidelines by including supplementary materials. 

To the extent possible, accepted papers should stand on their own, with the additional material providing supplementary information or confirmation of results. It is, however, appropriate to refer to video footage in the paper. 

Submission Procedure

Attention: As there is a tight schedule due to the early conference date this year, IVA has a two-step submission procedure. Full papers and extended abstracts need to be “registered” on EasyChair by March 1, 2019 (a submission with title, authors, abstract, the paper itself is not yet required at this point). This way reviewers can already be assigned to submissions. The deadline for submission of the papers/PDF is one week later, on March 8, 2019. To finally submit the paper, re-login to EasyChair and update your submission by uploading the PDF file.

Submission site: https://easychair.org/conferences/?conf=iva2019

Publication

Full papers and extended abstracts will be published in the ACM digital library. All submissions will be reviewed via a double-blind review process.

Attendance

Paper acceptance is always conditional on at least one author registering for the conference and presenting the work in person.

Important dates

Full papers and extended abstracts:

    • Registration of papers/extended abstracts on EasyChair: March 3, 2019 (see Submission Procedure above)
    • Submission Deadline: March 8, 2019
    • Notification of Acceptance: April 8, 2019
    • Camera Ready: May 8, 2019

            Deadlines are 23:59 anywhere on earth (UTC-12).

 

Posters

The dimension for your poster has to be A0 vertical (1189x841mm).


Additionally, we are having a Poster Pitch session at 12:00 am (noon) where poster authors will be able to pitch their work in front of the IVA audience during one minute each.


Please, prepare also one slide for the Poster Pitch session and send it to the poster chairs at brian.ravenet@limsi.fr and celine.clavel@limsi.fr before the 28th of June.

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